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A manager wants to know which BI applications exist in the company and which evaluations can be performed in each case. An end user wants to know if there is a suitable report for his desired evaluation.

Challenges without Enterprise Glossary

Without a central platform, both the manager and the end user must either search for existing documentation at different locations, search "on the off chance" or to the best of their knowledge. Or they instruct an IT employee which then can not deal with the development or maintenance of the systems and applications, but is busy with the requests.

Solutions with Enterprise Glossary

In the Enterprise Glossary, each user has various options for independently searching for suitable information. They can search through existing glossary entries using keywords, browse through the folder structure, or jump off the glossary entries using the links that connect the entries between each other. These targeted search functions minimize time expenditure, create capacity for core tasks and increase the individual's ability to act. Overall, the Enterprise Glossary also offers employees in the business departments a quick overview of the company's reporting system.

Option A:
Use the Search to find elements

Option B:
Browse the folder structure to find elements

Option C:
Navigate from one element to the next via links

Option D:
Use the Equivalent in SAP function to navigate

The company has documentation on key figures and reports at various locations and handles them differently depending on the department. This documentation is to be merged and managed centrally.

Challenges without Enterprise Glossary

Without a central platform, access to the documentation by different users is made more difficult. When using a SharePoint or a Wiki, the challenge lies in the uniform design of the documentation and the avoidance of redundancies. In addition, it is difficult to keep technical information up-todate if it has to be maintained manually.

Solutions with Enterprise Glossary

With the Enterprise Glossary, documentation can be centrally managed and made available. By using templates, glossary entries can be created in a uniform and easy-to-understand manner. This enables the implementation of an internal company standard and saves time. Existing documentation can be easily imported into the Enterprise Glossary via an import function. This simplifies the buildup and ensures that documentation work already done is not lost or has to be done again. Implemented key figures and reports in SAP BW can be linked in the glossary entries and important information such as usage records can be displayed automatically.

Step 1:
Create templates for different elements

Step 2:
Create areas and folder structures

Step 3:
Import existing documentation

Step 4:
Create glossary entries for all relevant elements

A key user creates a new key figure or a new report and wants to document it on the one hand and inform the relevant users about the new report on the other. The documentation should document both the technical aspects and the technical implementation.

Challenges without Enterprise Glossary

Without a central platform, the key user has to distribute an office document or a wiki page to the relevant colleagues, for example by sending a circular mail. The necessary technical information either has to be created laboriously by hand or inserted by screenshot. Transmission errors can occur and screenshots cannot be searched by the recipient. In the event of future changes, the technical information must be corrected manually.

Solutions with Enterprise Glossary

Using a suitable template, the key user can create a standardized entry in the glossary for the new key figure or report in the Enterprise Glossary. Technical information can be automatically read and displayed from SAP BW systems. Changes to the technical implementation are automatically transferred. Changes to the technical, manual information are versioned and can be commented. If desired, users of the Enterprise Glossary can be automatically informed about the new entries in the glossary and future changes to the entries. This ensures that all affected users are informed without wasting time.

Step 1:
Templates ensure standardized Glossary entries

Step 2:
Technical information can be read from SAP BW

Step 3:
Changes are transparent in different versions

Step 4:
Notifications inform you about changes and new entries

A user wants to know how a key figure is calculated and which other key figures play a role in the calculation.

Challenges without Enterprise Glossary

Usually, an end user has no way of tracing the technical calculation of a key figure. In order to determine whether the calculation meets the requirements, the end user must collaborate with IT. This means additional effort for the IT and waiting time for the end user.

Solutions with Enterprise Glossary

The Enterprise Glossary enables the end user to independently track the calculation of a key figure. If a formula contains other key figures with their own formulas, the user can replace the individual objects with their own formulas and thus resolve nested formulas. This allows the user to see the entire calculation at a glance. This enables a complete understanding of the calculation and dependencies of a key figure.

An employee of a business department is an end user of a business intelligence application and requires further information about a report in general or a key figure within a report. The employee already uses the report and has questions about the data displayed.

Challenges without Enterprise Glossary

Without a central platform, the user has to search for the desired information via various sources. The topicality and quality of the researched information are different and unclear. Often, trust in them is also low because they can be outdated or incorrect and fluctuate in quality and scope.

Solutions with Enterprise Glossary

With the Enterprise Glossary, glossary entries with further information can be stored for each report. These can be, for example, calculations of key figures, responsible contact persons or general information such as technical backgrounds. The search function of the Enterprise Glossary takes the user to the desired profiles. Alternatively, the user can jump directly to the corresponding profiles of the various key figures, characteristics or the report in the Enterprise Glossary via links in the executed report. For this purpose, only the URLs of the matching profiles have to be inserted in the desired places in the reports. The uniform and structured nature of the glossary entries makes them understandable and quickly comprehensible. In addition, the manually entered information can be supplemented by automatically read SAP information. This strengthens confidence that the information presented is up-to-date and correct.

An end user wants to perform a new evaluation and needs to adjust a report. The user now wants to record the requirements for this report and transfer them to IT. IT wants to find out whether existing technical objects are affected by the new requirement.

Challenges without Enterprise Glossary

Without a central platform, the end user will usually create an Office document. This document must then be filed and forwarded to IT. If changes are made to existing objects, the developer must determine the objects concerned. Adjustments to the business requirements by the department and the resulting changes to the implementation must also be documented. Often a growing collection of documents is created and the overview is lost.

Solutions with Enterprise Glossary

In the Enterprise Glossary, users can store the technical aspects of the requested reports in a central location. There are various ways to present information and even calculations of key figures can be entered. As soon as the requested key figure or report has been implemented by IT, the technical element can be linked in the profile. In this way, the business requirements can be linked to the technical implementation. In the event of future changes, new versions of the glossary entries are created so that changes remain traceable. When creating a new version, the user can enter a comment and, for example, explain the reason for the change. When displaying glossary entries, past versions can also be viewed and a discussion area can be used. Overall, the Enterprise Glossary improves communication and efficiency in the creation of new elements through cooperation between business and IT.

Step 1:
Create new or edit existing glossary entries

Step 2:
Leave a comment about changes made

Step 3:
Get an overview over the changes made

Step 4:
Discuss changes with other users

There is a different understanding between departments about relevant terms that describe key figures. In an airport, a marketing employee has a different understanding of what a "passenger" is than an accounting employee.

Challenges without Enterprise Glossary

Without a central platform, the user has to search for the desired information via various sources. The topicality and quality of the researched information are different and unclear. Often, trust in them is also low because they can be outdated or incorrect and fluctuate in quality and scope.

Solutions with Enterprise Glossary

With the Enterprise Glossary, glossary entries with further information can be stored for each report. These can be, for example, calculations of key figures, responsible contact persons or general information such as technical backgrounds. The search function of the Enterprise Glossary takes the user to the desired profiles. Alternatively, the user can jump directly to the corresponding profiles of the various key figures, characteristics or the report in the Enterprise Glossary via links in the executed report. For this purpose, only the URLs of the matching profiles have to be inserted in the desired places in the reports. The uniform and structured nature of the glossary entries makes them understandable and quickly comprehensible. In addition, the manually entered information can be supplemented by automatically read SAP information. This strengthens confidence that the information presented is up-to-date and correct.